- Resident Services
- Social Services
The County of Wellington is committed to ensuring that any request for an investigation under Section 239 of the Municipal Act, 2001 as amended (the Act) is dealt with in a fair, open and expeditious manner.
The municipality commits to full co-operation including the provision of all information requested by the Municipal Closed Session Investigator (Investigator), either written or through interviews, to assist the Municipal Investigator in his investigations.
The municipality commits to including any report received from the Investigator related to an investigation under the Act, on a public agenda and to considering such report in an open public session of Council or a Standing Committee of Council.
This policy applies to all appointed Boards and sub-committees of the municipality with the exception of the Police Services Board and the Public Library Board.
Through By-law No. 5500-16 the municipality has appointed John Maddox as a Municipal Closed Session Investigator and authorized him to conduct investigations upon receipt of a complaint in respect of meetings or part of meetings that are closed to the public to determine compliance with the Act or the Municipal procedure by-law and to report on the results of such investigations.
Members of the public, including corporations, may submit complaints to the Investigator relating to compliance with the Act or the Municipal Procedural By-law for meetings or part of meetings that are closed to the public.
All complaints will be treated as confidential, unless authorization is given by the complainant to release his or her identity.
Complaint forms can be downloaded from the County website and available in the Clerk's Department together with an envelope addressed to the Investigator and identified as a Complaint under Section 239 of the Act and a copy of this policy.
Complaints may be submitted on the Complaint form or otherwise in writing either:
John Maddox, Municipal Closed Session Investigator
99 Edgevalley Road, Unit #42
Inquiries only may be submitted by email to John Maddox: email@example.com or by telephone at 519-951-0330 during regular office hours.
All complaints must contain:
When complaints are submitted directly to the Clerk, the Clerk shall follow the following procedures:
For all complaints the municipality shall supply forthwith the following or any other information or documentation as requested by the Investigator related to a complaint:
Upon receipt of a complaint, the investigator shall have 30 days in which to provide acknowledgement of receipt to the complainant.
Upon completion of an investigation, the Investigator shall present his report at a regularly scheduled County Council meeting. The Investigator will report on all complaints received. The Investigator will advise the County when he has received a complaint.
Should it be required, the Clerk's Department will provide assistance with photocopying, mailing, etc. No staff assistance will be provided beyond routine information retrieval.