Meeting Investigator

The County of Wellington is committed to ensuring that a request for an investigation under Section 239 of the Municipal Act, 2001 as amended is dealt with in a fair, open and expeditious matter.The County commits to full co-operation including the provision of all information requested by the Investigator, either written or through interviews, to assist the Investigator in his investigations.The County commits to including any report received from the Investigator related to an investigation under the Act, on a public agenda and to considering such report in an open public meeting of Council or a Committee of Council.This policy shall be posted on the County's website and available from the Clerk's Office 74 Woolwich Street, Guelph ON N1H 3T9 or by contacting the County Clerk. This policy applies to all appointed Boards as defined in the Municipal Act.

Wellington County Closed Meeting Reporting Policy


Through By-law Number 5416-15 the County has appointed Mr. John Maddox as an Investigator and authorized him to conduct investigations upon receipt of a complaint in respect of meetings or part of meetings that are closed to the public to determine compliance with the Act or the County's Procedural By-law and to report on the results of such investigations.


Members of the public may submit complaints to the Investigator relating to compliance with the Act or the County's Procedural By-law for meetings or part of meetings that are closed to the public. All complaints will be treated as confidential, unless authorization is given by the complainant to release his or her identity. Every request for an investigation shall be initiated through the submission of the "Municipal Investigation Complaint Form" ("Complaint Form") provided. Download the said Complaint Form or pick up through the Clerk's Office. Completed Complaint Forms will not be accepted by facsimile, e-mail or other electronic means. A completed Complaint Form shall be submitted by delivery to the County Clerk in a sealed envelope clearly identified as a complaint or by mail directly to the Investigator:

Mr. John Maddox, Municipal Closed Session Investigator
99 Edgevalley Road, Unit #42
London ON N5Y 5N1

All complaints must contain:

  • Name of Municipality
  • Complainant's name, mailing address, telephone number and e-mail address (if applicable)
  • Date of Closed Meeting under consideration
  • Nature and Background of the particular occurrence
  • Any activities undertaken (if any) to resolve the concern
  • Any other relevant information
  • Direction with respect to release of identity
  • Original signature

For all complaints, the County shall supply forthwith the following or any other information or documentation as requested by the Investigator related to a complaint:

  • Certified copy of Notice of Meeting
  • Certified copy of Agenda
  • Certified copy of Minutes of Meeting
  • Relevant Resolutions
  • Municipal contact list
  • Other

Inquiries only may be submitted by email to John Maddox: or by telephone at 519.951.0330 during regular office hours.


Upon receipt of a complaint the Investigator shall have 30 days in which to respond to the complainant.


Upon completion of an investigation, the Investigator shall present his report at a regularly scheduled County Council meeting. The Investigator will report on all complaints received. The Investigator will advise the County when he has received a complaint.


Should it be required, the Clerk's Department will provide assistance with photocopying, mailing, etc. No staff assistance will be provided beyond routine information retrieval.


October 23, 2012